Public Access System
DEEDS AND MORTGAGES INDEXED AS OF 1/25/2023
Certified copies of recorded documents are available from our “Public Access System.” Our records date back to 1784, and you are welcome to search our Public Access System for current and historical documents, including: deeds, mortgages, and satisfactions. You can access this system from your home or office computer. While our Public Access System works on a tablet or mobile phone, it is most functional on a computer.
You will need to create an account to use the Public Access System. If you already have an account, you can login, on the righthand side of the page, or, click the “Create New User Account” button at the bottom of the page. New users must complete the personal identification fields that are highlighted in red to create your account.
Once you have logged in to the system, click “Search Public Records” to begin your search. You will be able to search by various criteria, including name, address, parcel id number, etc.
How Do I Purchase a Copy of My Document?
Once you locate a document you would like to purchase, click “Certified Copy” at the top right and the system will prompt you to enter your credit card information. Certified copies of documents can be printed from the Public Access System for $10.50 for each copy.
Your document is available after purchase. It is not mailed to you, nor is it emailed to you. Many times after you purchase the document it pops-up immediately. If the document does not pop-up, it should be in your recently e-Certified queue. From your account click the “Home” page and then click “eCertified Documents.” In the drop down that opens, click “Recently eCertified Documents” and you should see your document.
Follow along with Jeanne Sorg in this video as she purchases a certified copy of a document from our Public Access System.
How Do I View Documents?
Documents are not able to viewed remotely without a subscription.
To view documents remotely on our Public Access System you need to purchase a subscription. Subscription options are either a calendar day for $25 (expires at midnight) or a monthly subscription for $300.
With a subscription you may purchase and print plain copies at $.50 cents a page.
A subscription may be purchased under the “Preferences” tab. Once you purchase a subscription, you must log out of the system and log back in to reset the system; after locating the document you would like to purchase pages from, look for the “Save Image” button and you will be prompted to pay $ .50 cents per page.
Search Tips for Plans
If you have a plan book and page with a letter in it, ie. Book A-16, Page 250, replace the “-“ with a “0.”
The Book Number for all plans must be three digits.
Example: Book is A-4, Page 25 is searched as Book A004, Page 25. Book A-10, Page 84 is searched as Book A010, Page 84.
Landsite Development Plan Books begin with the letter "L." Choose volume PLN and look up as above replacing the "-" with a "0."
Condominium Plan Books begin with the letter "T." Choose volume PLN and look up as above replacing the "-" with a "0."
Highway Plan Books begin with the letter "H." Choose volume PLN and look up as above replacing the "-" with a 0.
Condemnation Plan Books are PLN Books 1-15.
Plan Case Plan Books are PLN PC Books 1- 11. Choose volume: PLN and use Book Number starting with "PC," ie. PC01, and the page number.
Information About Searching Our Records:
Charter Books are Book 1 to Book 19. See Charter Index.
MISC Books are post-2000 and begin at Book 20. Electronically indexed.
MISC Backfile Books are Book 1 to Book 131. See Charter Index.
The following books do not exist in our records:
Deed Books: 1325, 1326, 1377 to 1381, 1540-1544
Mortgage Books: 1572 to 1580, 3340, 3454
Plan Books: 16 to 21
Sign Up for FraudSleuth
Montgomery County Property owners can sign up for free for FraudSleuth while logged into the Public Access System. Users will receive alerts if a document is recorded at our office against the information included in their profile. We recommend users set up a profile using their property Parcel Identification Number as it is a unique identifier, as names and addresses are common. To sign up for FraudSleuth, choose "Modify my Users Preferences" on the left hand side of the page once logged onto the Public Access System, then choose to "Configure FraudSleuth Profile."
Add/Change/Remove a Name from My Deed
To add/remove/change name to your deed a new deed will need to be drawn up and recorded reflecting the change. Many people think they can come into the office and change the present recorded deed with a form, but that is not the case. We recommend you consult a real estate attorney or title company to have a new deed prepared and recorded.
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